This includes reports prepared at a roadside inspection or a weigh station, performed by either a dot inspector or state trooper. For team drivers, each driver must keep his own log book and adhere to the current federally mandated hours of service requirements. So this sheet must help new drivers for complying with new rules and regulations in 2018. In general, the driver must sign the record of duty status immediately after all required entries have been made for the 24hour period. Note that the start time of the day and start time of the shift may not be the same. Your log must indicate the hour at which the day begins. The standalone keeptruckin electronic logbook app is compliant with usdot fmcsa rule 395. A dot officer may cut you a bit of slack if your paper log is not updated to the minute, but then again, he may not. As a back up, the eld must be able to visually display standardized eld log data to an authorized safety official on demand, with a simple onestep process. In general, all drivers must follow the hoursofservice regulations if they drive a commercial motor vehicle, or cmv, in interstate commerce.
Drivers logs must be kept on file for at least 6 months. The keeptruckin electronic logbook app, when used alone, is a fully editable electronic log that is a replacement for paper logs. To learn more about hos rules and tips on how to stay dot compliant, check out our hos rules cheat sheet. Again the log books, when you purchase them or get them, come with 31 days in a log book so most drivers keep two months in the truck with them. According to the dot, the amount of time required to keep records depends on the type of document. Passengercarrying drivers and drivers hauling hazardous materials cannot use this. Specifically, dot log book rules 2018 state that long distance. Mostly truck driver recommends hourly dot log book for keeping a record in a file. This article is an introduction to fmcsa record retention for new owneroperators or as a refresher for experienced trucking company owners. Truck drivers hours log book sheet in excel accounting124.
Your mileage log must include the starting mileage. The drivers log must be kept current to the last change of duty status. We also offer canadaspecific log books and training that addresses canadian hoursofservice regulations, as well as logs for oilfield operations and time records for short. Fmcsa rules require that a log book or eld must record for each change of. Specifically, dot log book rules 2018 state that long distance truckers may work 14 hours at a stretch, but no more than 11 hours behind the wheel of their commercial motor vehicle. The motor carrier must retain this record for each driver for a minimum of six months, and drivers must keep in their possession a copy showing a minimum of the daily record for the previous seven consecutive. The department of transportation dot sets strict logbook rules. Third, if the parent company uses multi day logs form 9 or9a,the log for each day must list all motor carrier employers and the. Additionally, a motor carrier must retain a drivers eld records in a manner that protects driver privacy. For team drivers, each driver must keep his own log book and adhere to the current federally. Knowing how a logbook should be audited, what you should look for, and what a department of transportation dot.
With the short haul exemption you must comply with all the requirement that are listed in 395. An overview of dot recordkeeping requirements foley. Department of transportations log book requirements are contained in part 395. This set of logbook examples help explain the various provisions of the hoursofservice rules. Every driver operating a commercial motor vehicle must track his duty status for each 24hour period off, sleeper berth, driving or onduty not driving using either an automatic onboard recording device or daily log, form mcs59 or the multiday log, form mcs9 and 9a, in duplicate.
The backup copy of eld records must be maintained on a device separate from that where original data are stored. How to fill out a paper daily truck drivers log neglecting your log book can have pricey consequences. An incomplete or inaccurate daily log book increases the chance of a driver being fined, ticketed or parked. Feb 04, 2017 this log book information will keep you in compliance with hours of service regulations in the united states. Drivers cannot drive after being onduty for 15 hours. All companies must follow the same federal dot rules if your truck weighs over 26,000 lbs. In canada you have to have 14 days of log sheets in the truck. You do not have to keep a log book if you work in a 100 mile air radius of your. According to the log book rules, truckers must keep. The two restart provisions that are currently suspended are not included in this set. A motor carrier must retain eld record of duty status rods data and backup data for six months. The regulations state that you must complete a record of duty status aka a logbook every day, unless if you. Jan 23, 2018 so this sheet must help new drivers for complying with new rules and regulations in 2018. Part 395 neither requires nor prohibits this practice.
K must keep this dot log book template or sheet for an emergency. Always be prepared for a dot audit by daily auditing your driver logbook. The name of the driver and, if the driver is a member of a driving team, the names of all codrivers that will be sharing duties. Aug 25, 2018 specifically, dot log book rules 2018 state that long distance truckers may work 14 hours at a stretch, but no more than 11 hours behind the wheel of their commercial motor vehicle. Jan 23, 2018 key features of truck driver log book template.
Specifically, dot log book rules 2018 state that long distance truckers may work 14 hours at a stretch, but no more than 11 hours. In lieu of a log book, a motor carrier may keep track of a drivers hours using. Hours of service hos regulations are issued by the federal motor carrier safety. Under the 100 airmile radius exemption, the rule states that the driver must be out and back within a 12hour period. Jan 21, 2019 they are not inspected daily by the department of transportation dot, so it can become a task that is continually pushed to the wayside or the bottom of your list of priorities. The federal motor carrier safety administration has continue reading fmcsa to allow log book apps for first. The federal motor carrier safety administration fmcsa requires motor carriers to keep records to document compliance with the safety regulations. In general, a cmv is a vehicle that is used as part of a business and is involved in interstate commerce and fits any of these descriptions.
The log must contain his company name, his vehicle number, the license plate number and the total miles driven that day. As a top supplier of elds, log books, training materials, and log auditing solutions, j. A if you drive a noncdl vehicle, there are numerous exceptions that apply to you, instead of the 100 air mile rule. Logbook auditing and dot audits the balance small business. All drivers are required to make a record of duty status rods, or a log, or log sheet of their activity or status during each 24hour period. The federal motor carrier safety administration has revised official guidance concerning log book software such as smartphone apps. Part 395 regulations section federal motor carrier safety. When driving within a 150mile radius, the driver does not have to document pre or posttrip on their timesheets. A driver must keep a daily log of his hours specifying the time he spends daily offduty, in the sleeper, driving and onduty. For a special type of dot log book or simple logbook, you must request accounting124 team and get a custom. According to the dot, the amount of time required to keep records depends on the.
Drivers of propertycarrying commercial motor vehicles cmvs are limited to 11 hours of driving after having 10 consecutive hours off duty. Log book entries provide evidence of a drivers compliance with all federal and state commercial motor carrier rules and regulations. What if a driver goes over that 12hour period for one day. Fmcsa record retention for owneroperators and small fleet owners. In general, a cmv is a vehicle that is used as part of a. If the driver cannot use the exemption on one particular day, that is the only day the driver must use a regular log either paper or electronic. If youve got loose pagesif thats the way that youre keeping your log. With keeptruckin, drivers can easily share their logs with officers by going into dot inspection mode. The driver must have the current days log plus the previous 7 consecutive days in hisher possession. You do not have to keep a log book if you work in a 100 mile air radius of your base.
The driver must turn in the original log sheet to the motor carrier within days. Drivers who are subject to the hours of service regulations must record their daily activities on a record of duty status or log book. Truck driver need this type of template for record of working schedule weekly. Using the 100 airmile radius exemption dot csa insights. As of 20, 150 airmile radius drivers can legally carry a timesheet and a log book together. How to properly fill out a truck drivers daily log book to fulfill department of transportation regulations.
If you exceed the mileage for the exemption you will need a log book. Enforcement of the hos is generally handled by dot officers of each state, and. This documentation must be retained for varying lengths of time as established by the applicable regulations. The standalone keeptruckin electronic logbook app is compliant with. K must keep this dot log book template or sheet for an emergency inspection. Hotshot carrier if you are a hotshot carrier, you need a. It covers 11 elements, from who must carry a log book to what information it must. The time zone used on a drivers daily log should be the time standard of that. Part 395 federal motor carrier safety administration. A dot log book contains records jotted down by truckers who detail their activities over the course of 24 hours.
When must a driver complete the signaturecertification of the drivers record of duty status. What owneroperators need to know drivers daily log. This log book information will keep you in compliance with hours of service regulations in the united states. All drivers are required to keep and maintain a log book unless operating under the 100 airmile radius exemption for drivers requiring a cdl or 150 airmile radius exemption for drivers not requiring a cdl. Did you know that drivers using the 100mile radius exemption and time records instead of logs can cross state lines and still claim the exemptionthat is because the federal motor carrier safety regulations.
A if you drive beyond 100 air miles from your terminal, or work more than 12 hours in a shift, you do. Time to go through your dot compliance checklist truckingoffice. Most drivers must follow the hos regulations if they drive a commercial motor vehicle, or cmv. Interstate truck drivers guide to hours of service isri. It covers 11 elements, from who must carry a log book to what information it must contain to how the timekeeping grids should look. Each days dot log book page has a grid with the hours and hour increments listed horizontally across the paper. If your claiming local short haul exemption but drive beyond the 12th hour, you are required to have a log book for the entire day. The driver must log the previous seven days if heshe had been using this exemption and suddenly cant. Keller can help you comply with hos regulations and keep your csa scores low. For the first time, carriers will be able to use these apps in place.
Cdl drivers may not need to complete a log grid if they never drive further than 100 miles from the terminal, but the company must keep records of their hours. Falsifying any information in the dot log book can make the driver liable of prosecution. A driver may make manual dutystatus entries to a computer, tablet, or smartphone program that is used to generate the graph grid and entries for the record of duty status rods or log book, provided the electronicallygenerated display if any and output includes the minimum information required by 395. According to the log book rules, truckers must keep track of their location and time spent on and off duty.
Submit supporting documents for your driver log book to the carrier for whom you are driving or hauling within days of the date that you receive them. Fmcsa requires motor carriers to keep records to document compliance with the safety regulations. They just keep the preceding logbook with them in the truck. Maintaining a log book is much easier and simpler than keeping manual records.
The carrier is responsible for maintaining the hard copies for the time periods specified by fmcsas final rule for electronic logging devices. The remaining 10 hours of the 24hour day must be off duty. For the first time, carriers will be able to use these apps in place of a log book as long as they can electronically sign their record of duty status. However, any route over 12 hours must be on a drivers log, whether the driver is in or out of the 150 airmile radii. Drivers who only drive in interstate commerce part of the time will have to follow federal hos rules only while they are operating interstate. It is not intended as complete coverage of the regulations.
You must comply with all dot requirements as you will be an interstate carrier of property. As time goes by and records start piling up, you might start wondering how long you should keep drivers daily log books. Each trucker must fill out these forms thoroughly and accurately or else they face harsh consequences. The regulations require the driver to keep the record of duty status current to the. In the united states, you are allowed to drive a maximum of 11 hours. Drivers do not have to keep a logbook, but their employer must keep accurate time. You must create a regular vehicle maintenance program and make sure that its followed. The federal hoursofservice rules do not specifically limit the distance that can be driven in one day, but they do limit the number of hours that can be spent driving, as follows. Effective december 2017, long haul commercial motor vehicles must have electronic logging. Moreover, the logbook is available in a different format for people with different professionals helping them all to keep track of the time and using it efficiently. So these are all the best templates, in excel and another format of microsoft. Department of transportation s log book requirements are contained in part 395. The logbook hours of service rules for truck drivers. Paper log books that are completed manually with a pencil or pen set the standard for recording activities in compliance with the hours of service regulations.